EVENT DETAILS
Friday Night Session: 5:00 PM – 10:00 PM (July 24th)
Saturday Morning Session: 9:00 AM – 2:00 PM (July 25th)
Saturday Evening Session: 5:00 PM – 10:00 PM (July 25th)

Setup Begins:
7:00 AM (Saturday Morning Session)
2:00 PM (Friday Evening Session)

***If you are not staying the full day on Saturday, there is only an hour for setting up for Saturday evening and parking is incredibly limited. You will need to drop off your items quickly and then remove your vehicle. We will contact you separately regarding this set up
arrangement. As a note, priority is given to vendors staying for the full event.

You are welcome to arrive anytime before the event starts but you must be set up prior to the event start time. We highly encourage staying for the entire event, but if the weather is a
factor, we will work with you to ensure set up/tear down is done in an appropriate manner with the least amount of disruption to other vendors/event.

IMPORTANT NOTES
• Vendors must provide their own tables, chairs, and tents
• Electricity is NOT available

• You are responsible for lighting your booth during the evening hours. Electricity will not be available, so you will need to plan accordingly.
• Multiple spaces may be requested (if available)
• Payment must be received to reserve your spot
• Vendor liability insurance is required

ADDITIONAL REQUIREMENTS
All vendors must complete a

Wisconsin Temporary Event Operator and Seller Information Form

https://www.revenue.wi.gov/DORForms/s-240f.pdf
• Complete Part C (Vendor Information)
• Sign the form
• Submit with payment (or separately if paying online)
• Required for ALL vendors – no exceptions

FAQ:
• No WI Tax ID? Use last 4 digits of SSN
• Selling under $2,000/year? See WI Occasional Sales Exemption:
https://www.revenue.wi.gov/Pages/FAQS/Occasional-Sale-Exemption-QA.aspx

Vendor Agreement & Liability Terms

Assumption of Risk
The Vendor acknowledges and understands that participation in the Event involves
inherent risks, including but not limited to personal injury, property damage, and loss. The
Vendor voluntarily assumes all such risks associated with participation in the Event.

Release of Liability
The Vendor, on behalf of itself and its employees, agents, representatives, and assigns,
hereby releases, waives, discharges, and covenants not to sue the Elmwood Area Community Club (EACC), its organizers, sponsors, officers, volunteers, and agents (collectively, the “Released Parties”) from any and all liability, claims, demands, actions, or
causes of action whatsoever arising out of or related to any loss, damage, or injury,
including death, that may be sustained by the Vendor or its property while participating in
the Event, whether caused by negligence or otherwise.

Indemnification
The Vendor agrees to indemnify, defend, and hold harmless the Elmwood Area Community
Club (EACC) from and against any and all claims, liabilities, losses, damages, costs, and
expenses (including reasonable attorneys’ fees), including but not limited to third-party
claims, arising out of or related to the Vendor’s participation in the Event, including but not
limited to claims arising from the Vendor’s products, services, or conduct.

Compliance with Rules and Regulations
The Vendor agrees to comply with all Event rules, regulations, and guidelines, as well as all
applicable local, state, and federal laws. Failure to comply may result in removal from the
Event without refund or recourse, at the sole discretion of the Event organizers.

Right to Refuse or Remove Vendor
The Vendor agrees to comply with all Event rules, regulations, and guidelines, as well as all
applicable local, state, and federal laws. Failure to comply may result in removal from the
Event without refund of any vendor fees or recourse, at the sole discretion of the Event
organizers.

No Refund Policy
All vendor fees are non-refundable. Vendors who are removed from the Event for any
reason, including but not limited to failure to comply with Event rules, inappropriate
conduct, or safety concerns, will not be eligible for a refund of any fees paid.

Insurance
The Vendor is solely responsible for maintaining appropriate insurance coverage, including
but not limited to general liability, product liability, and workers’ compensation insurance,
as applicable. The Vendor must provide proof of insurance upon request or prior to
participation in the Event.

Property Damage Responsibility
The Vendor acknowledges full responsibility for any damage caused to the Event venue,
including facilities, grounds, equipment, or the property of other vendors or attendees,
arising out of or related to the Vendor’s participation in the Event.

 

SUBMISSION INFORMATION
Elmwood Area Community Club (EACC)
P.O. Box 10
Elmwood, WI 54740
Email: ufodayselmwood@gmail.com